Digital Archive Management Information System for Higher Education Institution

Abstract

Universities manage a wide range of documents, including academic, administrative, research, and financial records, which are often scattered across multiple storage locations and formats. This situation leads to inefficiencies in retrieval, risks of duplication, versioning issues, and potential data breaches. To address these challenges, this research analyses, designs, and implements a Digital Archive Management Information System for higher education institutions. The system provides centralized document management with features such as user authentication, file encryption, version control, content indexing, and advanced search capabilities. It also supports interoperability with external storage services like Google Drive, enabling seamless integration of institutional and cloud-based archives. By consolidating scattered documentation into a secure and structured repository, the system improves accessibility, ensures data security, and strengthens institutional readiness for accreditation processes. The result shows that the system contributes to more effective, efficient, and sustainable archive governance, while future enhancements may focus on broader interoperability and intelligent document classification.